Select Board 

 

Select Board will be meeting on Monday, April 21st, at 5 pm at the Town Office. 

 

 

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Selectboard Meeting Minutes

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​Montville Select Board Meeting Minutes 

March 10, 2025 

5:00 pm 

 

Attending: Select Board Members: Sharon Hibbard, Doug Thomas,  Hannah Hatfield  

Jodie Mehuren (Town Clerk), Jon Thornhill (plow contractor), Amy Bliss (resident) 

 

1.  Call Meeting:  5:06 

            

2.  Accept Agenda Motion to accept the agenda as written: SB Hibbard; Seconded by SB Thomas. Vote Unanimous. 

 

3.  New Business 

1. Approve Select Board Minutes –Motion to accept February 17, 2025 minutes: SB Hibbard; Seconded by SB Thomas Vote: Unanimous. Motion to accept March 3, 2025 minutes: SB Hibbard; Seconded by SB Thomas; Vote: Unanimous. 

1. Motion to move Public comment up in agenda before Item 3b. SB Hatfield; Seconded by SB Hibbard; Vote: Unanimous. (Please see “Public Comment” below for notes) 

1. Treasurer’s Warrant:  Warrant #9    #10 Preview signed 

 

4.  Administrative Assistant   

Updates on job outreach: There has been some interest in the job. No resumes yet.  

SB office files and organization need to be attended to.   

        

5.  Selectboard 

• MMA Risk Management Action Plan: To be updated 

• Property and Casualty SB to look at ownership and value of equipment with department heads. 

• Comprehensive Plan – next meeting March 13, 2025. 

• STK Generator Grant update: More work on generators pending weather and contractor's schedule. $16,500 remaining for project completion. 

• Community Action Grant: Report due in April 

• Building Fees: No action 

• Seacoast Security: SB to consider using the Ed MacDonald Grant for this upgrade. 

• TRIO Web upgrade update: SB to contact Daniel to verify the server's ability to host TRIO Web and connect with Terry, Jodie, and Amber regarding a time for installation.  

• Email and SharePoint sites: SB to connect with Daniel about back his back up proposal. 

• Recycler's License Renewal: SB to reach out to Cindy for completion.   

• Town Meeting: SB Thomas to fix Town House window and call Bob Price about Town House heat for Town Meeting. 

• Motion to go into Executive Session as per M.R.S.A.§ 405(6)(D) at 7:40PM, regarding legal negotiations SB Hibbard; Seconded by SB Thomas; Vote: Unanimous. Out of session 7:55 

• Go over tasks: Updated task list 

• Town Book: SB Hatfield to swap out the Road letter, the graph and the data. 

 

 

 

6. Public Comment/Information (30 Minutes):  

Jon Thornhill reported that there were a few washouts. One on Morse rd. right on the line with Knox.  J. Thornhill suggested that Montville have an ordinance against parking on side of road in winter. Example Howard Rd and Midcoast trail heads. And asked about timing of plow contracts.  

 

 

7.   Town Department Updates 

a.  MVFR:  

b. Clerk: J. Mehuren reported that she found a source for more shelving for the assessing books in vault.  SB Agreed the cost would come out of the Archival Preservation Reserve Account.  

c.  Tax Collector/Treasurer: Discussion re budget 

d. Assessing Updates/Questions  

e.  Planning Board - Meeting and Hearing March 12, 6PM 

f.  School Board   

g.  Budget Committee Meeting – March 19, 2025 5:45 pm  

h. Roads – Plow Contract discussion re Center and Rt 220.  Motion to put out to bid for winter maintenance for Center Rd and 220 SB Hatfield; Seconded by SB Hibbard; Vote: Unanimous. 

SB Thomas reported that he talked to Searsmont about Jackson Road. Still questions as to Searsmont's status of Jackson and Barrette Roads that we plow for Searsmont.  

i.   Transfer Station: SB Thomas to take recycle truck to Unity Area Recycling Center this week. 

j.   Animal Control: SB Hatfield to catch up on cat clowder that ACO Nerber has been dealing with on Bragdon Rd. Also to reach out to  the state if situation begins to impact the budget. 

 

8.  Old Business 

a.  Policy 

         Fuel – receipt procedure, point of contact, procedure for reports 

         HR – Personnel 

b.  11th Hour 

c.   Adjourn  9:35 

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Montville Select Board Meeting Minutes

March 3, 2025

5:00 pm

Select Board: Sharon Hibbard, Doug Thomas, Hannah Hatfield.

Joyce Ryan (Administrative Assistant), Jodie Mehuren (Town Clerk), Jon Thornhill (plow contractor), Amy Bliss (resident)

1. Call Meeting: 5:09pm

2. Accept Agenda: Motion to accept: SB Hatfield; Seconded: SB Hibbard; Vote unanimous.

3. New Business

· Approve Select Board Minutes – February 17, 2025 Tabled. Motion to accept February 24, 2025 Minutes: SB Hibbard; Seconded: SB Thomas; Vote: Unanimous.

· Treasurer’s Warrant: Warrant #8 and #9 signed

· Motion to move “Public Comment” up on agenda: SB Hatfield; Seconded: SB Thomas; Vote: Unanimous. See notes from discussion below on item #6.

4. Administrative Assistant updates:

· Town Report: Joyce offered to be available for answering questions if needed in the weeks ahead.

· Insurance: Equipment descriptions are ready to send to insurer. Workers Comp requests for info will be coming to the admin email. Computer damage claim has been submitted.

· Joyce returned the Admin laptop to the Select Board and Town Office keys to the Clerk.

5. Selectboard

· MMA Risk Management Action Plan: Town Garage fascia board has been replaced, as per Risk Management. SB Hatfield to submit pictures.

· Comprehensive Plan – next meeting March 13, 2025

· STK Generator Grant: No report

· Community Action Grant: SB waiting for response to most current application

· Building Fees: no report

· Motion to increase recommended amount for Tax Collector and Treasurer to $13,000.00 each for the Town Warrant: SB Hatfield. No second. Motion fails.

· Town Warrant: SB signed Town Warrant.

· Finalize Town Report: SB Hatfield to work on getting this ready for printer this week.

· Seacoast Security: no report

· Snowmobile Refund: SB Hatfield to submit request for snowmobile funds from state to be disbursed to North Star Snowmobile Club for 2024 and 2025 payments.

6. Public Comment/Information (30 Minutes): SB and Jon Thornhill discussed plow contracts, mileage of plow routes, agreements with other towns, speed of plow drivers, number and size of trucks recommended for plow contractors, wing size, and Winter salt storage.

7. Town Department Updates

a. MVFR: No report

b. Clerk: Jodie provided Board with updated Local Health Officer (LHO) annual renewal with the state. Doug to make sure Meghan Henshall (Montville's LHO ) has up to date copy.

Jodie also reported that Animal Control Officer (ACO) is taking feral cats to Kennebec Valley Humane Society from large clowder (group of cats) in Montville. SB Hatfield to follow up with ACO and State Agency for support and instructions for the project.

c. Tax Collector/Treasurer: Reminder notes for delinquent 2024 taxes will go out this week.

d. Assessing Updates/Questions: No report

e. Planning Board - Public Hearing, March 12, 2025 – 6:00 pm (Town Office)

f. School Board: No Report

g. Budget Committee Meeting: No Report

h. Roads: Road Commissioner Peavey to insure sand is not pushed above the fill line.

i. Transfer Station: No Report

8. Old Business

a. Policy: No action

Fuel – receipt procedure, point of contact, procedure for reports

HR – Personnel

9. 11th Hour

10. Adjourn: 9:10 PM

 

Respectfully submitted: SB Hatfield

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Select Board Meeting Minutes 

February 24, 2025 

5:00PM 

 

Attending: Select Board members: Sharon Hibbard, Doug Thomas, Hannah Hatfield. Joyce Ryan (Administrative Assistant), John York (Fire Chief), Jodie Mehuren (Town Clerk) 

1. Call to Order: 5:00pm 

1. Accept Agenda:  

• Motion to accept: SB Hibbard;  

Seconded: SB Thomas  

Vote: Unanimous  

1. New business: 

• Approve minutes from February 17. Tabled. 

• Treasurer's Warrant: #7 and #8 Signed.  

• Motion to amend mileage reimbursement rate to .54/mile starting today: SB Hatfield 

Seconded: SB Thomas 

Vote: Unanimous 

• Motion to move today's MVFR agenda item to before item # 5: SB Hibbard 

Seconded: SB Thomas: 

Vote: Unanimous. 

[See Department Updates for minutes on MVFR.] 

1. Administrative Update  

• Town Report – Joyce will work on it until Monday March 3, 2025 

• SB Laptop to be turned in on March 3, 2025 

1. Select Board Update: 

• MMA Risk Management - no report 

• Comprehensive Plan Meeting on 13th 

• STK Grant no report 

• Community Action Grant: No report 

• Efficiency Maine grant – may not be in the town's best interest. 

• Building Fees - tabled 

• Town Warrant – in process. Scheduled for vote on March 3, 2025 

• Building Security - SB Hibbard to continue research. 

• MCOG Prebuys – SB to continue to research 

• Audit: Pending final edits 

1. Public Comment - none 

1. Department reports 

1. MVFR: Meet with John York regarding budget 5:30:  

• Discussed Budget for 2025.  

• Motion to increase MVFR to 15.00$/hour beginning after town meeting: SB Hibbard 

Seconded: SB Hatfield 

Vote: Unanimous 

1. Clerk : Submitted a resume for CEO. Noted. 

1. Tax Collector/Treasurer 

1. Assessing 

1. Planning Board 

1. School Board 

1. Budget Committee 

1. Roads: review budget 

1. Transfer Station: Hannah reported that Hilltop store is willing to sell transfer station stickers for the Town of Montville. Topic Tabled. 

1. Old Business - tabled 

1. Policies 

1. Fuel Card 

1. HR/employee 

1. 11th Hour 

1. Adjourn 9:00PM 

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February 10, 2025

5:00 pm

Present: 1st Selectboard Sharon Hibbard, 2nd Selectboard Doug Thomas,

                  3rd Selectboard Hannah Hatfield, Joyce Ryan-Administrative Assistant

 

1.  Call Meeting – Chair Hibbard called meeting to order at 5:10 pm

          

2.  Accept Agenda

      Motion: To accept agenda – Chair Hibbard

                   Second:  Selectboard Thomas

                   Discussion:  add MCOG, Waldo County Broadband

                   Vote:  All in Favor

 

3.  New Business

             a.  Approve Select Board Minutes –February 3, 2025

 

                   Motion:  Selectboard Thomas

                   Second:  Chair Hibbard

                   Discussion:

                   Vote:  All in Favor

                       

b. Treasurer’s Warrant                                                                           

            Warrant #5 & 6  Selectboard signed Warrant

c.  Broadband Easement

              Selectboard signed Broadband Easement and BEAD letter of support

4.  Administrative Assistant                            

                        Updates

                              Town Report

                                 RMS – Insurance claim status – Computer related to December power outage/surge

                               Schedule – hours (last meeting will be February 17, 2025 unless needed)  will continue

       until annual report is delivered complete to Town Office.  Formal written resignation 

       submitted

5.  Selectboard

MMA Risk Management Action Plan                                                                                                    Comprehensive Plan Next meeting – March 13, 2025 6:00 pm

STK Generator Grant update

Community Action Grant

Building Fees

Town Warrant – Workshop February 12, 2025

Seacoast Security

CEO – Selectboard Thomas and CEO visited ledge pond site regarding shoreland complaint

6.  Public Comment/Information (30 Minutes)

              None

 7.  Town Department Updates

a.  MVFR         

b.  Clerk

c.  Tax Collector/Treasurer

d. Assessing Updates/Questions

e.  Planning Board  -  next meeting is February 12, 2025 6:00 PM

f.  School Board          

            g.  Budget Committee

            h.  Roads

                        Jackson Road

             I.   Transfer Station

8.  Old Business

a.  Policy

         Fuel – receipt procedure, point of contact, procedure for reports

b.  11th Hour

            next week – agenda item HR-Personnel

c.   Adjourn 

           Meeting adjourned at 8:38 pm

 

Respectfully submitted

 

Joyce Ryan

 

                                                                                                Approved February 17, 2025

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Montville Select Board Meeting Minutes 

February 3, 2025

5:00 pm

Sharon Hibbard (Select Board Chair), Doug Thomas (Select Board Member), Hannah Hatfield (Select Board Member), Joyce Ryan (Administrative Assistant) by phone, Richard Peavey (Road Commissioner), Troy Nelson (Plow Contractor), Brad Peters (Transfer Station Manager), Travis Abbott (Plow Contractor) by phone.

 

1.  Call Meeting: 5:07pm

          

1. Accept Agenda:

Motion to accept: Select Board Chair Hibbard

Second: Select Board Member Thomas

 All in favor: Unanimous

 

1. Open to the Public:

Travis Abbott by phone: Discussed his ideas for a new 3 year plow contract with Town.  No decision was made.

 

1. New Business

Approve Select Board Minutes –January 27, 2025

Motion to approve minutes: Select Board Member Hatfield

                   Second: Select Board Chair: Hibbard

                   Vote: Unanimous               

 b. Treasurer’s Warrant                                                                           

            Warrant #4 #5 Preview 72,632.99 Singed by full Select Board

1. Broadband Easement tabled to sign with notary.

      5. Administrative Assistant                       

                        Updates

                              Town Report:  in progress

                                 Risk Management Services – Insurance claims underway.

                               Air purifier maintenance schedule follow up       

 

6.  Selectboard

MMA Risk Management Action Plan                                                                                                    Comprehensive Plan – February 6, 6PM

STK Generator Grant update

Community Action Grant

Building Fees

Town Warrant workshop on Feb 5 at 5PM

Town Meeting - Glenn Couturier has agreed to accept the nomination for Moderator

Seacoast Security

.  7. Public Comment/Information (30 Minutes)

             

 8.  Town Department Updates

a.  MVFR         

b.  Clerk

c.  Tax Collector/Treasurer

d. Assessing Updates/Questions

e.  Planning Board  - next meeting is February 12, 2025 6:00 PM

f.  School Board – School Closure Committee meeting in Liberty with School Board Reps. 6pm             Tuesday  Feb 6.

            g.  Budget Committee

            h.  Roads

                      Discussion regarding loader usage, sand usage, snow scaping procedures, Public Works                                 driveway plowing, turn around on Knox Ridge, contract stipulations for new plow contracts.

 

                        Richard reported that warning lights are being installed on ton truck.

                        Richard and Joe are signed up for a DOT “Gravel Roads” workshop in April.

                        Richard and Select Board to create Maintenance Schedules and logs for all equipment.

 

                   Motion to continue contracting with Troy Nelson for plowing the roads he has been plowing                         for the next 3 years at $5,800.00: Select Board Member Thomas

                        Second: Select Board Member Hatfield

                   Vote: Unanimous

                        Select Board to get contracts ready for him to sign.

 

1. Transfer Station:

Brad reported that winter is going smoothly. He will call DM&J about compactor maintenance. Recommends keeping Saturday 9-3 hours through the summer, and Wednesday 5:30-7:30 hours from Memorial Day to Labor Day. 

Brad is working with Chief York on writing up safety protocol for compactor.

Doug to create a maintenance log for transfer station truck and compactor.

 

8.  Old Business

a.  Policy

         Fuel – receipt procedure, point of contact, procedure for reports

9.  11th Hour­

            10. Adjourn

 

 

Submitted H. Hatfield

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Montville Select Board Meeting Minutes

Monday, January 6, 2025

5:00 pm

Present: Doug Thomas (Select Board Member), Hannah Hatfield (Select Board Member), Jodie Mehuren (Town Clerk).

Absent: Sharon Hibbard (Select Board Chair)

 

 

1.       Call Meeting to order 5:12PM

2.       Accept Agenda: Motion to accept agenda: SB Hatfield; Seconded by SB Thomas. All present in favor.

3.       New Business

a.  Approve Select Board Minutes – December 30, 2024 Motion to accept December 30th minutes: 

 SB Hatfield; Seconded by SB Thomas. All present in favor.

b. Treasurer’s Warrant:                                                                           

            Warrant #54 and #1 Signed.

4.       Administrative Assistant                                 

                        Updates

                              WEX Cards

                                 Copy Center – Town Report same prices from copy center. SB to update/create warrant.

                                 Moton salt account in good standing.

      5. Selectboard

MMA Risk Management Action Plan: SB Hatfield to upload pictures of corrective measures to Risk Management. SB Thomas reported that he got some metal flashing for garage. Will install in or before spring as soon as warm.

Comprehensive Plan: January 11, 2025 – Kickoff 9 am to 12 pm-Montville Fire Dept.

STK Generator Grant update: no reports

Community Action Grant: Quarterly Report Due – January 15, 2025

Paid Family Medical Leave: No updates

Building Fees: Postpone discussion for full board

Trio Web Contract: No update

Waldo County Hazard Mitigation Plan: SB Thomas has been meeting with John York (fire Chief) and Dale Rowley (Waldo County Emergency Management Director) about progress.

FY 25 Perspective Budget: SB Hatfield has been working on budget worksheet to send to SB and             Budget Committee.

6.       Public Comment/Information (30 Minutes): None.

7.       Town Department Updates

a.  MVFR:  No report

b.  Clerk: Report of discontinued road history (Howes Road Ext) request from resident. SB to    

 formulate a letter to resident providing details of status.

Clerk Mehuren reported that Peter E Nerber resigned as Animal Control Officer.

d. Tax Collector/Treasurer: End of year reports pending.

e. Assessing Updates/Questions: Foreclosures: SB Hatfield to send letter to foreclosed property             holder. 

f.  Planning Board: Meeting on Jan 15th at 6pm. Doug said Freedom has a solar farm ordinance in             process for reference if PB is interested.

f.  School Board: no report     

            g.  Budget Committee: SB Thomas talked to Waldo County Treasurer, who reported that the county             will take out a tax anticipation note this year (the interest of which is not included in the 7.42%             increase).

            h.  Roads: Current priorities: Pavement/washout issue on Center rd. and culvert on Penney.

            Garage door is fixed.

            SB to prepare to put request for plowing bids for the '25-'28 season.

            SB Thomas and Joe Harriman to fix small sand shed this week.

I.   Transfer Station: No Updates

8.  Old Business

a.  Policy

         Fuel – receipt procedure, point of contact, procedure for reports: Wait for full board to discuss.

b.  11th Hour

       Dan from Info Tech will be in on the 13th for 2 step authentications

c.                   Adjourn 8:07

 

 

Draft minutes submitted by SB Hatfield

 

 

                                                                                    Approved January 22, 2025

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